Coronavirus (COVID-19) Policy

Policy Brief & Purpose

Antrim Enterprise’s Coronavirus (COVID-19) policy includes the measures we are actively taking to mitigate the spread of coronavirus. You are kindly requested to follow all these rules diligently, to sustain a healthy and safe workplace in this unique environment. It’s important that we all respond responsibly and transparently to these health precautions. We assure you that we will always treat your private health and personal data with high confidentiality and sensitivity.

It is mandatory for each individual to log their entrance to and exit to any facility, with contact number for contact tracing purposes.

This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. If so, we will update you as soon as possible by email.

Scope

This coronavirus policy applies to all of our employees, licensees and room hire users who physically work in our office(s) and use our meeting rooms. We strongly recommend to our remote working personnel to read through this action plan as well, to ensure we collectively and uniformly respond to this challenge.

Policy elements

Here, we outline the required actions employees should take to protect themselves and their co-workers from a potential coronavirus infection.

General hygiene rules:

  • Wash your hands after using the toilet, before eating, and if you cough/sneeze into your hands (follow the 20-second hand-washing rule). You can also use the sanitizers you’ll find around the office.
  • Cough/sneeze into your sleeve, preferably into your elbow. If you use a tissue, discard it properly and clean/sanitize your hands immediately.
  • Open the windows regularly to ensure open ventilation.
  • Avoid touching your face, particularly eyes, nose, and mouth with your hands to prevent from getting infected.
  • If you find yourself coughing/sneezing on a regular basis, avoid close physical contact with your coworkers and take extra precautionary measures (such as requesting sick leave).

Social distancing:

All shared areas, open spaces, kitchens, shared offices and meeting rooms have been assessed for the maximum number of people allowable at any one time in line with physical distancing government guidelines. Each of these areas have posters installed with this site specific detail and the necessary PPE required in that area. Sanitizers are available for all meeting rooms, and each area is cleaned daily/ozonation happens after a meeting.

Managers should be available for one to one meetings with employees to address any health, safety and well-being concerns about being in the workplace.

Sick leave arrangements:

  • If you have cold symptoms, such as cough/sneezing/fever, or feel poorly, request sick leave or work from home.
  • If you have a cough and an elevated temperature, you should home isolate for 10days before returning to the workplace. Where appropriate, and if symptoms disappear during the 10days, the employee may be eligible to work from home during this period, on agreement with the manager. If this is not possible, these days will be classed as sick days.
  • If you have a positive COVID-19 diagnosis, you can return to the office only after you’ve fully recovered, as per medical guidelines.
  • Should a dependent be required to self isolate, requiring supervision, then the employee should, where appropriate and eligible work from home, during the dependents isolation. If this is not possible these days will be classed as sick days.

Work from home requests:

  • If you are feeling ill, but you are able to work, you can request to work from home, this is at the discretion of the manager.
  • If you have recently returned from areas with a high number of COVID-19 cases (based on Centre for Disease Control CDC announcements), we’ll ask you to work from home for 14 calendar days, and return to the office only if you are fully asymptomatic. You will also be asked not to come into physical contact with any colleagues during this time.
  • If you’ve been in close contact with someone infected by COVID-19, with high chances of being infected yourself, request work from home. You will also be asked not to come into physical contact with any colleagues during this time.
  • If you’re a parent and you have to stay at home with your children, request work from home. Follow up with your manager or departmental leader to make arrangements and set expectations.
  • If you need to provide care to a family member infected by COVID-19, request work from home. You’ll only be permitted to return to the office 14 calendar days after your family member has fully recovered, provided that you’re asymptomatic or you have a negative PCR test. You will also be asked not to come into physical contact with any colleagues during this time.

Traveling/commuting measures:

  • All work trips and events – both domestic and international – will be cancelled/postponed until further notice.
  • In-person meetings should be done virtually where possible, especially with non-company parties (e.g. candidate interviews and partners).
  • If you normally commute to the office by public transportation and do not have other alternatives, you can request to work from home as a precaution.
  • If you are planning to travel voluntarily to a high-risk country with increased COVID-19 cases, we’ll ask you to work from home for 14 calendar days. You will also be asked not to come into physical contact with any colleagues during this time.
  • Employees are entitled to and should plan to take their allocated vacation days. Any self-isolation on return from overseas inline with government guidelines and requirements will be classed as sick days.

 

Want the latest news and updates?

Sign up for our newsletter to stay up to date.

We care about the protection of your data. Read our Privacy Policy.